Settlement Management Software
for Plaintiff Law Firms
Track offers, negotiations, projected disbursements, and settlement activity from a centralized workflow designed for personal injury and plaintiff litigation practices.
Maintain visibility into settlement details before funds are received and keep teams aligned throughout the resolution process.
Williams v. City Hospital
Med malpractice · Florida · Case #2847
Settlement distribution
2 liens
Pending resolution
$49,650
Total liens
$12,000
Case expenses
33.3%
Contingency fee
The reality
Understand Settlement Allocations Before Distribution
Settlement funds often involve multiple financial obligations that must be reviewed and documented before final disbursement.
Attorney Fees
Track contingency fee calculations and allocation details.
Case Costs
Review reimbursable expenses associated with the matter.
Medical Obligations
Maintain visibility into medical balances and settlement impacts.
Client Recovery
Estimate projected client distributions based on available information.
Model Settlement Distributions
Before You Accept an Offer.
Enter a settlement amount and Lextiff calculates attorney fees, referral fees, liens, case expenses, and projected client recovery instantly. Run as many scenarios as a negotiation needs — no spreadsheets, no manual re-entry, no version drift between paralegals.
What the calculator accounts for
Example scenario — for illustration only
Settlement Calculator
Example scenario — for illustration only
Figures are calculated from the data your team enters. Attorneys remain responsible for confirming fee agreements, lien amounts, and final distributions before funds are released.
Settlement Amount
Model multiple settlement scenarios before accepting any offer.
Automatic Calculations
Attorney fees, expenses, liens, and deductions calculated instantly.
Distribution Preview
Review projected client recovery before funds are received.
Scenario Comparison
Compare multiple offers side-by-side to support negotiations.
Settlement Calculations Stay Connected to the Case
Filing fees, medical record requests, expert witness fees, deposition costs, investigation expenses — every dollar spent on a case tracked in one place. Know your exact cost basis before you accept any settlement offer. View settlement-related financial information alongside case records, negotiations, documents, and communications.
- ✓ Expense categories — filing, medical, expert, investigation
- ✓ Vendor name and contact information
- ✓ Running total visible on case dashboard
- ✓ Date tracking — when each expense was incurred
- ✓ Receipt and documentation attachment
- ✓ Distribution planning
- ✓ Automatically deducted in settlement calculations
- ✓ Matter-based organization
- ✓ Export for accounting and tax purposes
- ✓ Never lost — attached to case permanently
Case expense ledger
Expenses — Williams v. City Hospital
+ Add expenseOffer and negotiation timeline
Negotiation tracking — Williams v. City Hospital
In negotiationOffer and counter history
Distribution preview at $210,000
Track Every Offer and Counter-Offer in One Timeline
Log every demand, offer, and counter as it happens, and see the full negotiation history in chronological order. At any point in the back-and-forth, Lextiff recalculates the exact distribution — attorney fees, lien payments, case costs, and projected client recovery — so your team always knows where a negotiation stands.
- ✓ Demand letter amount and date
- ✓ Full offer and counter-offer history with dates
- ✓ Multiple settlement scenarios — calculate at any amount
- ✓ Attorney fee calculation — set % per case
- ✓ All liens auto-deducted in distribution
- ✓ Case expenses auto-deducted
- ✓ Client net recovery — recalculated at every offer
- ✓ Settlement statement generation
- ✓ Referral fee tracking
- ✓ Distribution approval workflow
The difference
Fewer Last-Minute Settlement Surprises
The worst time to discover a lien you forgot or an expense you missed is after the check arrives.
❌ Limited Visibility
Forgotten liens
Medicare lien appears at closing that nobody tracked. Client payout reduced by $18,000 they weren't expecting.
Missing expenses
Expert witness fee from 6 months ago not tracked. Reduces attorney net without warning.
Spreadsheet formulas
Wrong formula in Excel. Attorney fee calculated on gross instead of net. Distribution sent incorrectly.
Multiple versions
Two paralegals both updated the settlement spreadsheet. Nobody knows which version is correct.
Last-minute calculations
Client calls asking about their check. Nobody can give a firm number until the day of closing.
Client payout mistakes
Client receives less than expected. Firm has to explain why the number changed from what was quoted.
✓ Centralized Settlement Management With Lextiff
Real-time net recovery
Client net recovery recalculated automatically as soon as a settlement offer is received.
Expense ledger always current
Every expense added the moment it's incurred. Running total always up to date.
Lien tracking from day one
Liens added when identified. Amounts updated as negotiations progress.
Settlement calculations instant
Enter any settlement amount and see the distribution breakdown in real time.
Full negotiation history
Every offer, every counter, every accepted amount — logged with dates and user identity.
Distribution clarity
Before you pick up the phone to tell the client, you already have the numbers in front of you.
Maintain Visibility Into Settlement Obligations
Medicare, Medicaid, hospital liens, health insurance liens, and attorney liens — all tracked per case from the moment they're identified. Status, amount, negotiation progress, and contact information logged and updated in real time. Track financial items that may affect settlement planning and client distributions.
- ✓ Multiple liens per case — unlimited
- ✓ Lien type — Medicare, Medicaid, hospital, health insurance
- ✓ Status tracking — pending, negotiating, resolved
- ✓ Amount tracking — original and negotiated amounts
- ✓ Negotiation notes per lien
- ✓ Settlement planning visibility
- ✓ Financial review support
- ✓ Case-level organization
- ✓ Contact information for lien holder
- ✓ Reduction history — track savings
- ✓ Auto-pulled into settlement distribution
Lien management panel
Liens — Williams v. City Hospital
+ Add lienMedicare
$18,500
Medicare Coordination of Benefits. Submitted request for conditional payment letter on Jan 5. Awaiting response. Contact: 1-855-798-2627.
Blue Cross Blue Shield
$7,200
Health insurance lien for treatment Jan–Mar 2025. Spoke with adjuster Lisa Chen on Jan 20. They offered reduction to $5,400. Counteroffered $3,600. Awaiting response.
Miami General Hospital
$24,300
Hospital lien for ER visit and admission Jan 3–5, 2025. Original bill $38,400. Negotiated to $24,300. Requesting further reduction to $18,000 based on case value.
Maintain a Complete Negotiation Timeline
Every lien added, every amount updated, every negotiation note, every offer received, every distribution approved — logged permanently with a timestamp and user identity. Your firm has a complete record of every dollar decision made on every case. Track discussions, offers, counteroffers, notes, and settlement developments within the matter record.
- ✓ Lien added — user, date, amount logged
- ✓ Lien amount updates — before and after recorded
- ✓ Negotiation notes — logged with timestamp
- ✓ Settlement offers — every amount, every date
- ✓ Counter-offers — full negotiation history
- ✓ Distribution approved — user sign-off logged
- ✓ Status changes — pending to negotiating to resolved
- ✓ Full financial history — never deleted
Settlement & lien activity log
Financial audit trail — Williams v. City Hospital
Added Medicare lien — $18,500. Submitted conditional payment request.
Added Blue Cross lien — $7,200. Contact: Lisa Chen, adjuster.
Sent demand letter — $450,000 to City Hospital liability insurer.
Miami General lien negotiated from $38,400 to $24,300. Saved $14,100.
Insurance offer received — $150,000. Distribution calculated: client net $70,550.
Counter-demand sent — $380,000. Distribution at this amount: client net $238,150.
Blue Cross accepted $3,600 counter. Lien reduced from $7,200. Saved $3,600.
Insurance offer received — $210,000. Distribution calculated: client net $78,070.
Improve Settlement Visibility for Your Team
When a client asks "how much will I receive?" — your attorney should have an exact answer immediately, not a rough estimate followed by "we'll figure it out when the check arrives." Lextiff calculates the exact client net in real time, at any settlement amount. We maintain organized settlement information so attorneys and staff can quickly review the financial status of a matter.
- ✓ Real-time client payout at any settlement amount
- ✓ Visible in client portal — no phone calls needed
- ✓ Liens pending shown to client with status
- ✓ Expense total visible and explained
- ✓ Attorney fee calculation transparent
- ✓ Multiple scenarios — show client at different amounts
- ✓ Settlement statement generated automatically
- ✓ Client signs off on distribution before check issued
Client portal — settlement estimate
Your settlement estimate — Williams v. City Hospital
Based on current offer of $210,000
$210,000
Settlement offer
2 pending
Liens being negotiated
$78,070
Your estimated payout
⚠ 2 liens still being negotiated. Final amount may be higher as liens are reduced. Your attorney is working to lower them.
Financial visibility
Review Settlement Outcomes Before Funds Are Distributed
Every number on every case — visible in real time. No spreadsheets. No guessing. No last-minute surprises. Maintain visibility into settlement amounts, fees, costs, and projected distributions through a centralized financial overview.
Financial dashboard — Williams v. City Hospital
Settlement scenarios — client net at different amounts
Review, Approve, and Release
Settlement Funds With Confidence.
Before settlement funds are released, Lextiff walks your firm through verifying attorney fees, liens, expenses, and client recovery, then records sign-off before disbursement — so nothing goes out the door unreviewed.
Approval checklist
Distribution approval — example
Distribution Approval
Williams v. City Hospital
Gross Settlement
$450,000
Attorney Fees
$149,850
Medical Liens
$42,800
Case Expenses
$12,450
Client Recovery
$229,900
Trust Account
Balance confirmed
Ready for Attorney Sign-Off
All line items verified and pending final approval.
Lextiff surfaces every figure for review. Release of funds requires explicit attorney or firm-authorized approval — Lextiff does not release funds automatically.
Settlement Distribution
Verify every payment before funds are released.
Trust Accounting
Review trust balances against scheduled settlement payments.
Approval Workflow
Require named sign-off before disbursement proceeds.
Final Disbursement
Record every payment made to clients, providers, and third parties.
Generate a Closing Statement
Straight From the Distribution.
Once a distribution is approved, Lextiff assembles a client-ready closing statement from the same figures your team already verified — no retyping numbers into a separate document, and no risk of the statement and the actual distribution drifting apart.
What's included
Closing statement — draft
Settlement Closing Statement
Williams v. City Hospital
Attorney sign-off
PendingClient signature
Not sentStatement generated from the approved distribution. Review for accuracy before sending to the client for signature.
The old way
Common Settlement Management Challenges
It's never fraud. It's always chaos. Forgotten costs. Untracked liens. Spreadsheet errors. The money was always there — it just wasn't managed.
Forgotten case costs
Expert fees from 4 months ago never entered. Deducted from attorney revenue at closing without warning.
Untracked liens
Medicare lien identified in month 2 and never logged. Discovered at settlement. Distribution recalculated at closing.
Spreadsheet errors
Attorney fee calculated on gross amount instead of net. Firm overcharged the client by $12,000.
Wrong distributions
Two different distribution calculations. Client received the wrong amount. Had to be reversed and reissued.
Missing records
Expense receipts not attached to case. Accounting disputes costs. No documentation to support.
Delayed settlements
Lien amounts unknown at settlement date. Check delayed 3 weeks while liens are verified. Client furious.
Lextiff Settlement Tracking
Lextiff prevents all of this.
Real-time calculations. Permanent records. No surprises at closing.
Our Operations Metrics
Settlement Visibility at any amount
Expenses and lien holders per case
Settlement scenarios — compare instantly
Distribution history — every case
settlement data to the matter file
Financial visibility before the check arrives
Everything Included in Settlements
Lextiff centralizes settlement negotiations, calculations, lien management, distributions, closing statements, and financial visibility into one complete settlement management platform.
From Settlement Offer To Final Distribution
Manage settlement negotiations, calculate attorney fees, track liens, review expenses, generate closing statements, approve distributions, and maintain complete financial visibility from one centralized settlement management platform built exclusively for plaintiff law firms.
No credit card required · Setup same day · Cancel anytime
Lextiff calculates settlement figures based on data entered by your team and does not provide legal, tax, or financial advice. Attorneys of record remain responsible for verifying fees, liens, and distributions before funds are released.