Financial Management

Trust Accounting, Cost Recovery, and Settlement Distribution — All In One Ledger.

Manage client trust accounts, advanced case costs, fee splits, and settlement disbursements from a single, IOLTA-compliant financial workspace built for personal injury, workers' compensation, mass tort, and plaintiff litigation firms. Reconcile every account, recover every dollar spent, and distribute settlements with a full audit trail — without spreadsheets.

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Financial Management

Trust, costs, and settlements — reconciled in real time

+ New Transaction
Firm Trust Account — IOLTA
Reconcile Export
$482K
Trust Bal.
$61K
Costs Adv.
3
Settlements
$925K
Distrib. YTD
✓
Reconciled
Trust Ledger 6 Costs 14 Settlements 3
Karen Page
Settlement Deposit
+ $150,000.00
Trust
Cleared
Sameer
Disbursement — Fees
− $49,500.00
Trust
Paid
John Smith
Cost Reimbursement
− $3,200.00
Operating
Pending

The financial workflow

Every Dollar Tracked From Client Trust to Final Distribution

From the first advanced expense to the final disbursement check, Lextiff keeps trust funds, case costs, fees, and settlements tied to the matter — reconciled, documented, and audit-ready at every step.

01

Cost Tracking

Log filing fees, expert costs, medical records, and vendor invoices as they're advanced.

02

Trust Deposits

Record retainers and incoming funds into IOLTA-compliant client trust sub-ledgers.

03

Invoicing & Billing

Bill hourly clients or track contingency arrangements directly against the matter.

04

Settlement Receipt

Log incoming settlement or judgment funds and match them to the case.

05

Fee Calculation

Apply contingency percentages and calculate attorney and referral fees automatically.

06

Cost Recovery

Deduct advanced case costs and reimbursed expenses before funds are distributed.

07

Disbursement

Generate settlement statements and issue client, lienholder, and co-counsel payments.

08

Reconciliation

Run three-way trust reconciliation across the ledger, bank, and client balances.

Trust accounting

IOLTA-Compliant Trust Accounting, Built In

Every client dollar is tracked in its own sub-ledger, reconciled against the bank, and protected by rules that prevent commingling and negative balances — so your firm stays compliant with state bar trust accounting requirements.

  • ✓ Individual client trust sub-ledgers
  • ✓ Three-way reconciliation — book, bank, client
  • ✓ IOLTA and state bar compliance rules
  • ✓ Negative balance prevention alerts
  • ✓ Trust-to-operating transfer safeguards
  • ✓ Audit-ready transaction history
  • ✓ Multiple trust account support
  • ✓ Automated bank feed matching
  • ✓ Uncashed and stale check tracking
  • ✓ Escheatment and unclaimed property alerts
  • ✓ Client fund segregation by matter
  • ✓ Real-time trust balance visibility

Client trust sub-ledger

Samira LLC — Trust Account

Karen Page · Slip and Fall

IOLTA Compliant Auto-Reconciled Audit Trail

Available Balance

$100,500.00

16 Jun 2026

Settlement Deposit

+ $150,000.00

18 Jun 2026

Disbursement — Attorney Fee

− $49,500.00

View Full Ledger →

Three-way reconciliation

June trust reconciliation

$482,150
Book Balance
$482,150
Bank Balance
$482,150
Client Ledgers
✓ Fully Reconciled — No Variance

Cost Ledger — Rodriguez v. Acme Corp

Advanced since 03 Feb 2026

Costs Advanced Add Cost
Overview Costs Vendors Reimbursements Invoices Trust Fees Settlements Reports

Case Cost Summary

Total Advanced

$12,450.00

Reimbursed to Date

$0.00

Outstanding Balance

$12,450.00

Cost Cap

$20,000.00

Budget Remaining

$7,550.00

Vendor Breakdown

Court Filing Fees

$450.00

Expert Witness — Dr. Ellis

$6,000.00

Medical Records Retrieval

$1,200.00

Deposition Transcripts

$3,300.00

Process Server

$1,500.00

Cost Categories

Filing Fees

$450

Experts

$6,000

Medical

$1,200

Discovery

$3,300

Cost recovery

Track and Recover Every Case Expense

Advanced costs add up fast across a caseload. Capture every expense against the matter that generated it, so nothing is missed when it's time to recover costs from a settlement.

  • ✓ Filing fees, expert witness, and court reporter costs
  • ✓ Medical record retrieval and copying costs
  • ✓ Deposition and transcript costs
  • ✓ Investigator and process server fees
  • ✓ Cost categorization by matter, vendor, and type
  • ✓ Advanced cost tracking against contingency terms
  • ✓ Vendor invoice management and approvals
  • ✓ Automatic cost reimbursement on settlement
  • ✓ Outstanding cost balance by case and firm-wide
  • ✓ Cost caps and budget threshold alerts
  • ✓ Bulk cost entry and receipt uploads
  • ✓ Cost recovery reporting by attorney and practice area

Track every dollar

Complete Financial Control Over Every Matter.

Each matter has dedicated financial sections — trust, costs, fees, and settlements — so nothing is tracked in a spreadsheet outside the case file.

Trust Accounting

IOLTA-compliant client trust ledgers with three-way reconciliation, negative balance alerts, and full audit history.

  • ✓ Per-client sub-ledgers
  • ✓ Three-way reconciliation
  • ✓ Negative balance alerts
  • ✓ Uncashed check tracking
  • ✓ Escheatment alerts
Cost Recovery

Track every advanced expense — filing fees, experts, medical records — and recover them automatically at settlement.

  • ✓ Cost categorization by matter
  • ✓ Vendor invoice tracking
  • ✓ Cost caps and budgets
  • ✓ Automatic reimbursement
  • ✓ Firm-wide cost reporting
Fee Distribution

Calculate contingency fees, referral splits, and co-counsel arrangements with rules set once per matter.

  • ✓ Contingency % calculation
  • ✓ Referral fee splits
  • ✓ Co-counsel fee sharing
  • ✓ Fee agreement templates
  • ✓ Distribution audit trail
Settlement Accounting

Log settlement funds, apply deductions, and generate settlement statements clients can review and approve.

  • ✓ Settlement fund intake
  • ✓ Automated deduction stack
  • ✓ Client settlement statements
  • ✓ Lien payoff tracking
  • ✓ Multi-party disbursement
Invoicing & Billing

Bill hourly or hybrid-fee clients directly from the matter, with statements that reflect real-time trust activity.

  • ✓ Hourly and flat-fee invoicing
  • ✓ Trust-aware billing
  • ✓ Branded client statements
  • ✓ Online payment collection
  • ✓ Aging and A/R reports
Reporting & Compliance

Firm-wide financial reporting built around the audit requirements plaintiff firms actually get examined on.

  • ✓ Trust compliance reports
  • ✓ Revenue and fee reporting
  • ✓ Cost recovery analytics
  • ✓ Bank reconciliation reports
  • ✓ Exportable audit packages

Settlement statements

Generate Settlement Statements Clients Actually Understand

Turn deductions, fees, and liens into a clear, itemized statement — sent for client review and electronic approval before a single check goes out.

Disbursement package — pending approval

Settlement Disbursement

Manage Distribution
Attorney Fee (33% Contingency) Approved
Case Costs Reimbursement Approved
Medical Lien Payoff Approved
Referral Fee — Co-Counsel Pending
Client Net Proceeds Awaiting Signature

Client approval experience

Settlement Statement — Karen Page

Review your settlement breakdown, then approve for disbursement.

Settlement Amount $150,000.00
Attorney Fee − $49,500.00
Case Costs − $12,450.00
Medical Lien − $25,000.00
Your Net Proceeds $63,050.00

Approve & Sign

Karen Page

✓ Approve Disbursement

Secured · IP logged for audit trail

Settlement statements

Itemized, client-facing statements generated directly from trust, cost, and fee data already on file.

Multi-party disbursements

Split a single settlement across client, co-counsel, lienholders, and referring attorneys in one distribution.

Disbursement audit trail

Every check and wire is logged with timestamp, approver, and supporting documentation for review.

Fee distribution

Distribute Settlement Funds With Full Transparency

Set contingency, referral, and co-counsel arrangements once on the matter, then let every distribution calculate automatically — with a breakdown clients and co-counsel can both see.

  • ✓ Contingency Fee Calculation (custom %)
  • ✓ Referral fee splits with outside attorneys
  • ✓ Co-counsel and fee-sharing agreements
  • ✓ Lien Deductions — pulled from lien tracking automatically
  • ✓ Case Expense Deductions
  • ✓ Multiple fee tiers per settlement stage
  • ✓ Fee agreement templates by case type
  • ✓ Distribution approval workflow
  • ✓ Attorney-level fee revenue reporting
  • ✓ Estimated vs. actual fee tracking

Fee Distribution Details

Edit Distribution
$1,500,000
Settlement Amount
Received
$495,000
Total Attorney Fee
33% contingency
$925,000
Client Payout
After deductions
Fee Breakdown
Total Attorney Fee (33%) $495,000.00
Lead Firm Share (70%) $346,500.00
Referral Fee — Co-Counsel (30%) $148,500.00
Liens (1 item) − $50,000.00
Case Expenses − $30,000.00
Client Net Proceeds $925,000.00

Contingency %

33%

Referral Split

30%

Total Liens

$50,000.00

Total Costs

$30,000.00

Compliance & Reconciliation

Trust Reconciliation Due

31 Jul 2026

Bar Compliance Report Due

15 Aug 2026

Uncashed Check Follow-Up

02 Jul 2026

Escheatment Filing Deadline

01 Nov 2026

⚠ Uncashed check outstanding for 90+ days

Alert sent to trust account administrator and managing partner

Compliance never slips

Stay Ahead of Trust Accounting Compliance

Monthly reconciliations, bar reporting, uncashed checks, and escheatment deadlines are tracked automatically, so your firm is always ready for a trust account audit.

  • ✓ Monthly three-way reconciliation reminders
  • ✓ State bar trust compliance reporting
  • ✓ Uncashed and stale check monitoring
  • ✓ Unclaimed property (escheatment) alerts
  • ✓ Negative balance and overdraft alerts
  • ✓ Segregation of duties controls
  • ✓ Exportable audit packages for bar examiners
Close the case

Close Cases and Distribute Funds Without Re-Entry

Once a settlement clears and every deduction is confirmed, close the matter and release funds in one workflow — client, costs, fees, liens, and referrals disbursed and documented together.

  • ✓ Distribution checklist — liens cleared, costs confirmed, fees calculated
  • ✓ Reduced administrative work and fewer manual checks
  • ✓ Trust balance verified before disbursement
  • ✓ Faster case closing and no duplicate records
  • ✓ One-click distribute — statements, checks, and closing letter
  • ✓ All records carry into closed-matter archive
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Distribution Checklist

Edit Checklist

Settlement Funds Cleared

Yes

Liens Confirmed & Paid

Yes

Case Costs Reconciled

Yes

Referral Fee Confirmed

Yes

Client Statement Signed

Yes

Trust Balance Verified

Yes

Outstanding Costs

$0.00

Matter ready to close

All disbursements confirmed — ready to distribute funds

Close Case & Distribute Funds →

Statements, checks, and closing letter generated automatically.

Everything Included in Financial Management

All the tools plaintiff firms need to manage trust accounts, recover costs, distribute fees, and account for settlements — compliantly and in one place.

✓ IOLTA Trust Ledgers ✓ Cost Tracking ✓ Fee Calculation ✓ Financial Reporting
✓ Three-Way Reconciliation ✓ Vendor Invoices ✓ Referral Fee Splits ✓ Trust Compliance Reports
✓ Bank Feed Matching ✓ Cost Reimbursement ✓ Co-Counsel Fee Sharing ✓ Revenue Analytics
✓ Negative Balance Alerts ✓ Cost Caps & Budgets ✓ Settlement Statements ✓ Bank Reconciliation Reports
✓ Uncashed Check Tracking ✓ Medical Record Costs ✓ Lien Payoff Tracking ✓ Aging & A/R Reports
✓ Escheatment Alerts ✓ Expert Witness Costs ✓ Multi-Party Disbursement ✓ Audit-Ready Exports
✓ Client Fund Segregation ✓ Deposition Costs ✓ Client Invoicing & Billing ✓ Attorney Fee Reporting
✓ Trust-to-Operating Transfers ✓ Filing Fee Tracking ✓ Online Payment Collection ✓ Matter Conversion & Closing

Reconcile Faster. Recover More.
Distribute With Confidence.

Lextiff helps plaintiff firms manage trust accounts, recover case costs, distribute fees, and account for settlements from a single, compliant financial workspace.

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