Multi-Office Law Firm
Management Software
Centralize branch offices, users, financial settings, permissions, branding, and operational controls from a unified dashboard — built for plaintiff law firms running multiple locations. Every office connected. Every team accountable. Every case visible from the top.
Branch Overview
+ Add branchMiami — HQ
24 cases · 7 staff
Orlando
18 cases · 5 staff
Tampa
12 cases · 4 staff
Fort Lauderdale
8 cases · 2 staff
The real problem
Multiple Offices. One System. Zero Blind Spots.
Running multiple offices without centralized control means duplicate processes, uneven permissions, inconsistent branding, and no visibility into what's happening across the firm. Lextiff eliminates every one of these gaps.
Siloed offices
Each branch operates independently — no shared visibility, no shared standards.
Permission chaos
Staff at one office can access cases they shouldn't. Nobody's sure who can see what.
Inconsistent billing
Fee structures, expense rules, and settlement splits vary by office with no central control.
No firm-wide view
Leadership can't see performance across offices — only what each manager chooses to share.
Create and Manage Every Office From One Place
Add a new branch, configure its settings, assign its team, and set its permissions in one workflow — without IT involvement. Each branch is isolated by default and opened up exactly as much as you decide.
- ✓ Create unlimited branch offices
- ✓ Branch name, address, phone, and contact details
- ✓ Branch status — active, limited, or suspended
- ✓ Practice area configuration per branch
- ✓ Branch-level operating hours and timezone settings
- ✓ Assigned branch administrator per location
- ✓ Branch notes — internal only, never client-facing
- ✓ Branch deactivation without data loss
Branch directory
Branches — Smith & Associates
Miami
Headquarters · 7 staff · 24 cases
3 practice areas
Orlando
Branch office · 5 staff · 18 cases
2 practice areas
Tampa
Branch office · 4 staff · 12 cases
2 practice areas
Fort Lauderdale
Branch office · 2 staff · 8 cases
1 practice area
Add, Assign, and Control Every User Across Every Branch
Every team member belongs to at least one branch. Firm administrators control who works where, what they can see, and what they can do — from a single users panel, without logging into each branch separately.
- ✓ Add users and assign them to one or multiple branches
- ✓ Role assignment — firm admin, branch admin, attorney, paralegal, case manager, staff
- ✓ Multi-branch users — one login, access based on branch assignment
- ✓ User status — active, suspended, or deactivated
- ✓ Login history and last-active tracking per user
- ✓ User reassignment when staff transfers between branches
- ✓ Bulk invite via email — onboard a new office in minutes
- ✓ User audit trail — every permission change logged
User roster — all branches
Users — Smith & Associates
+ Invite userSarah M.
Miami HQ · Firm admin
David R.
Miami HQ + Orlando · Attorney
Tom K.
Orlando · Paralegal
Lisa P.
Tampa · Attorney
Chris W.
Fort Lauderdale · Case manager
Granular Permissions Down to Every Action
Not everyone should be able to see everything. Lextiff's permission system lets you define exactly what each role can do — view, create, edit, approve, or delete — across cases, finances, documents, and settings, per branch.
- ✓ Role-based permissions — firm-wide or branch-specific
- ✓ Module-level access — cases, expenses, liens, reports, settings
- ✓ Action-level control — view only, edit, approve, delete
- ✓ Cross-branch visibility — optionally share data across offices
- ✓ Settlement approval authority by role and amount threshold
- ✓ Expense approval limits configurable per role per branch
- ✓ Report access — control who sees firm-wide vs branch data
- ✓ Permission changes logged with timestamp and admin identity
Permission matrix — branch roles
Access control — Orlando branch
Branch financial settings
Financial configuration — Orlando branch
Attorney fee structure
Contingency — 33%
Post-litigation fee
Contingency — 40%
Expense approval limit
$2,500 without escalation
Settlement approval
Attorney + firm admin
Trust account
Orlando IOLTA #8823
Cost recovery default
Recoverable
Post-litigation fee differs from HQ default (40% vs 33%). Applies to all Orlando cases filed after Jan 1, 2026.
Revenue split configuration
Configure Financial Rules for Each Branch Independently
Fee structures, expense approval thresholds, trust account assignments, and revenue splits can vary between offices. Lextiff lets you set financial rules per branch — while keeping firm-wide visibility and compliance centrally enforced.
- ✓ Contingency fee structure per branch — pre- and post-litigation
- ✓ Expense approval thresholds by branch and role
- ✓ Trust account and IOLTA assignment per branch
- ✓ Revenue split configuration — originating vs handling branch
- ✓ Cost recovery defaults set at branch level
- ✓ Settlement disbursement rules per office
- ✓ Override notifications when branch deviates from firm default
- ✓ Firm-level financial rules cascade unless branch overrides
Give Each Branch Its Own Identity
Some firms operate under a single brand. Others have regional offices with distinct names, sub-brands, or co-counsel arrangements. Lextiff supports both — with per-branch branding that flows through to client communications and portal.
- ✓ Branch logo and brand color uploaded per office
- ✓ Custom branch display name — different from firm legal name
- ✓ Client portal branded per branch — logo and color
- ✓ Client-facing email and letter templates per branch
- ✓ Custom intake form branding for each location
- ✓ Default branch shown on case documents and correspondence
- ✓ Firm-wide branding as fallback if branch branding not set
- ✓ Branding preview before publishing to clients
Branch branding settings
Branding — Orlando branch
Smith & Associates — Orlando
Display name for client portal and correspondence
Change logo →
Primary color
#4F46E5
Accent color
#7C3AED
Background
#F9FAFB
Set Operational Rules at the Firm or Branch Level
Intake workflows, case assignment rules, deadline notifications, and task templates can be standardized firm-wide or customized per branch. Lextiff gives headquarters control of the defaults while letting branch admins adjust within permitted boundaries.
- ✓ Intake form templates per branch — different forms for different markets
- ✓ Case assignment rules — auto-assign to branch attorney based on case type
- ✓ Deadline notification chains — configured per office
- ✓ Task templates and workflow stages per branch
- ✓ Document templates — letterhead and correspondence per location
- ✓ Email signature and contact information per branch
- ✓ Operating hours and out-of-office rules per branch
- ✓ Branch-specific intake sources and lead routing
Operational settings — Tampa branch
Operational configuration
✓ All settings validated — Tampa branch configuration complete.
Compare Every Branch Side by Side
Leadership needs to see the whole picture, not just the branch they're standing in. Lextiff's firm-wide analytics show KPIs, caseload, and financials by branch — so you can see which offices are performing and which need attention.
- ✓ Cases, settlements, and revenue by branch
- ✓ Intake conversion rates per office
- ✓ Attorney workload comparison across branches
- ✓ SOL risk exposure per branch
- ✓ Expense and cost basis by branch
- ✓ Side-by-side KPI comparison — any two branches
- ✓ Branch contribution to firm-wide revenue
- ✓ Exportable cross-branch summary reports
Branch performance comparison
Branch performance — January 2026
The difference
What Running Multiple Offices Looks Like With and Without Lextiff
❌ Without Centralized Branch Management
Each office uses different software, different processes
Staff at Branch B can access Branch A's client files
Revenue splits tracked in a shared spreadsheet
No visibility into other branches' caseloads or deadlines
New branch setup takes weeks of IT configuration
Branding inconsistent across offices — clients confused
Expense approval limits different in every office
Firm leadership guesses at cross-branch performance
✓ With Lextiff Branch Management
One system — all offices, all workflows, all data
Branch isolation by default — access granted, never assumed
Revenue splits configured once, applied automatically
Firm-wide dashboard — every branch visible in real time
New branch live in minutes — not weeks
Consistent branding with per-branch customization where needed
Expense rules enforced per branch per role automatically
Cross-branch KPI reports always available, always accurate
Complete Audit Trail Across Every Branch and Every Action
Every configuration change, permission update, user login, and financial rule modification is logged with a timestamp and user identity — across every branch, always. Full accountability for firms that need to demonstrate compliance.
- ✓ User logins and logouts per branch — timestamped
- ✓ Permission changes — before and after recorded
- ✓ Financial settings changes — who changed what and when
- ✓ Case access logs — who viewed which case across which branch
- ✓ Branch creation, modification, and deactivation history
- ✓ User role changes — full history per staff member
- ✓ Failed login attempts and access denials logged
- ✓ Audit log export for compliance review
Branch audit log
Audit trail — all branches
Created Fort Lauderdale branch — assigned 2 users, set contingency rate to 33%
Updated Orlando expense approval limit from $1,000 to $2,500
Logged in from Orlando branch — accessed 3 cases
Chris W. (Ft. Lauderdale) suspended — access revoked across all branches
Exported cross-branch performance report — Jan 2026
Full-firm control
Every Control Layer, in One System.
Lextiff's branch management isn't a feature add-on. It's a complete operational layer that gives multi-office firms the controls they need without adding complexity their teams don't.
- ✓ Unlimited branch creation
- ✓ Branch profiles and status
- ✓ Practice area per branch
- ✓ Timezone and hours config
- ✓ Branch administrator
- ✓ Branch deactivation
- ✓ Multi-branch user assignment
- ✓ 6 role types
- ✓ Role-based access control
- ✓ User status management
- ✓ Bulk invite by email
- ✓ User audit trail
- ✓ Module-level access
- ✓ Action-level control
- ✓ Cross-branch visibility toggle
- ✓ Approval authority by role
- ✓ Permission change logging
- ✓ Branch-specific overrides
- ✓ Contingency fee per branch
- ✓ Expense approval limits
- ✓ Trust account assignment
- ✓ Revenue split config
- ✓ Cost recovery defaults
- ✓ Firm-wide financial fallback
- ✓ Logo per branch
- ✓ Brand colors per branch
- ✓ Portal branding by branch
- ✓ Email templates per office
- ✓ Intake form branding
- ✓ Branding preview
- ✓ Intake form templates
- ✓ Auto case assignment rules
- ✓ Task and workflow templates
- ✓ Document letterhead per office
- ✓ Lead routing per branch
- ✓ Deadline notification chains
- ✓ Cross-branch KPI dashboard
- ✓ Revenue by branch
- ✓ Caseload comparison
- ✓ SOL risk by office
- ✓ Intake conversion per branch
- ✓ Exportable summary reports
Branch management by the numbers.
Branch offices supported
Role types — firm admin to staff
Branch data isolated by default
To set up and activate a new branch
Audit trail across all branches
Dashboard for every branch, every metric
Financial, branding, and operational rules
Cross-branch performance reporting
IT involvement needed to add a branch
Included in Branch Management
Not a basic office list. A complete multi-location operational control system.
Run Every Office Like One Firm.
Lextiff centralizes branch offices, users, financial settings, permissions, branding, and operational controls from a unified dashboard — so your firm scales without losing visibility or control.
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