Nothing falls through the cracks.
Assign tasks to any team member on any case. Set due dates. Get reminders. See exactly what's pending, what's overdue, and what's been completed — across your entire firm. No sticky notes. No email chains. No forgotten follow-ups.
What this really means
This isn't about tasks.
It's about accountability.
Nobody forgot.
Every task is assigned to a person. Every person knows what they're responsible for. There are no grey areas, no assumptions, and no surprises.
Nobody assumed.
When a task has a name, a due date, and a reminder attached to it — nobody can claim they didn't know it was their job.
Nobody missed it.
Lextiff sends reminders. Flags overdue tasks. Shows every manager what's pending across every case. Nothing disappears quietly.
Every task belongs to a case. Always.
Tasks in Lextiff are never free-floating to-do items. Every task is attached to a specific case — so your team always knows the context, the urgency, and the consequence of missing it.
Task created on case
Attorney or paralegal adds a task directly to the case it belongs to.
Assigned to team member
The task is assigned to a specific person — attorney, paralegal, or staff.
Due date set
A deadline is attached. The task now has urgency and accountability.
Reminder sent
Lextiff sends email and SMS reminders before the due date.
Completed
The assigned team member marks it complete — logged with timestamp.
Audit trail created
Who completed it, when, and on which case — permanently recorded.
Tasks inside a case
Tasks — Johnson v. Metro Insurance
+ Add taskObtain full ER records from Miami General
Tom K.
🔴 Overdue
Yesterday
Follow up with adjuster Webb — counter offer
Sarah M.
🟡 Due today
Today
Verify Medicare lien amount
Tom K.
⚪ Upcoming
Jan 25
Request grocery store incident report
Tom K.
🔴 Overdue
Jan 18
Schedule client update call
Sarah M.
⚪ Upcoming
Jan 22
Send demand letter to adjuster
Sarah M.
✅ Done
Completed Jan 5
Creating a task
Add task to Johnson v. Metro Insurance
Task description
Assign to
Due date
Priority
Team task view
Sarah M.
Senior Attorney
Follow up adjuster Webb — counter offer
Johnson v. Metro
Schedule deposition prep
Williams v. City
Review demand letter draft
Chen v. Hospital
Tom K.
Paralegal
Obtain full ER records
Johnson v. Metro
Request MRI scan results
Williams v. City
Verify Medicare lien
Johnson v. Metro
David R.
Attorney
Call expert witness
Garcia v. SafeRide
Review settlement offer
Martinez v. Builder
Everyone knows who's responsible.
No more "I thought you were handling that." Every task has a name on it. Every team member sees exactly what they own. Managers see the full picture across the whole firm — in real time.
Without Lextiff:
❌ "I thought you were handling that."
❌ "Nobody told me that was my job."
❌ "I emailed you about it last week."
❌ "I assumed Sarah was doing it."
❌ "It must have fallen through the cracks."
- ✓ Every task assigned to a specific person
- ✓ Every person sees their own task list
- ✓ Managers see all tasks across all cases
- ✓ Overdue tasks flagged automatically
- ✓ Workload visible per team member
- ✓ Task history — who did what and when
Deadlines become impossible to ignore.
Overdue tasks turn red. Tasks due today turn amber. Upcoming tasks show in green. Every team member sees the urgency at a glance — without anyone having to chase anyone else for an update.
- ✓ Overdue tasks flagged red — immediately visible
- ✓ Tasks due today highlighted amber
- ✓ Upcoming tasks shown in green
- ✓ Dashboard sorted by urgency automatically
- ✓ Email reminder the day before due date
- ✓ SMS reminder morning of due date
- ✓ Second alert on the day a task goes overdue
- ✓ Manager view shows all overdue tasks firm-wide
Overdue
Obtain ER records — Miami General
Tom K. · Johnson v. Metro
Request police report
Tom K. · Chen v. Hospital
Due today
Follow up adjuster Webb — counter offer
Sarah M. · Johnson v. Metro
Request MRI scan results
Tom K. · Williams v. City
Upcoming
Verify Medicare lien amount
Jan 25Schedule deposition prep
Jan 28Automatic reminders keep cases moving.
Lextiff sends reminders to the assigned team member before every task deadline — by email and SMS. No manual follow-ups. No checking in on people. The system does it automatically.
Task created
Task assigned to team member with due date set
Day before due
Email reminder sent to assigned team member
Morning of due date
SMS reminder — "Task due today: [Task name]"
If overdue
Red alert — manager notified, task flagged on dashboard
On completion
Task marked done — logged with timestamp and user
Email reminder
⏰ Task due tomorrow — action required
To: tom@smithlaw.com
From: tasks@lextiff.com
Reminder: Obtain full ER records from Miami General
This task is due tomorrow, January 20, 2026. It is assigned to you on case Johnson v. Metro Insurance.
SMS reminder
SMS to Tom K. · 8:00 AM
Firm task overview — Smith & Associates
LiveOverdue tasks requiring immediate attention
Obtain ER records
Tom K. · Johnson v. Metro
Request police report
Tom K. · Chen v. Hospital
Send lien notification
Sarah M. · Williams v. City
Expert witness call
David R. · Garcia v. SafeRide
See everything across your firm. In real time.
Managing partners and office managers get a bird's-eye view of every task across every case and every team member — sorted by urgency. See what's overdue, what's due today, and what's coming — without asking anyone for an update.
- ✓ Firm-wide task dashboard — all cases
- ✓ Filter by attorney, case, or status
- ✓ Overdue count visible at top level
- ✓ Workload distribution per team member
- ✓ Completed task rate tracking
- ✓ Tasks by case type and stage
- ✓ Export task reports for accountability
- ✓ Real-time updates — no manual refresh
Every completed task leaves a permanent trail.
Who completed it. When they completed it. On which case. Every task completion is logged permanently — so your firm has a complete, defensible record of everything that was done on every case.
- ✓ Task created — user, date, assignment logged
- ✓ Reminder sent — timestamp recorded
- ✓ Task opened — tracked when team member views it
- ✓ Task completed — user and exact timestamp
- ✓ Notes added on completion
- ✓ Status changes logged — pending to overdue to complete
- ✓ Manager notifications logged
- ✓ Full case task history — never deleted
Task audit trail
Task history — Johnson v. Metro Insurance
Created task: Obtain ER records from Miami General — assigned to Tom K., due Jan 20
Reminder sent to Tom K. — task due tomorrow
SMS reminder sent to Tom K. — task due today
Task overdue — alert sent to Sarah M. and office manager
Task completed: Uploaded 8 ER records from Miami General — full packet received
Created follow-up task: Review uploaded records and prepare summary
The old way
How plaintiff firms lose cases they should have won.
It's never the big dramatic failure. It's always the small forgotten follow-up that compounds into a disaster.
Sticky notes
Fall off. Get thrown away. Ignored after a staff change.
Email chains
Buried in inboxes. Missed when someone is out. Lost on handoff.
Memory
"I'll remember to follow up." You won't. Nobody does.
Paper lists
Left on desks. Not visible to the team. Destroyed in accidents.
Spreadsheets
Not updated in real time. No reminders. No accountability.
Verbal requests
"Can you handle that?" — Who said it? When? Was it done?
Every one of these leads to the same place:
Lextiff prevents all of this.
Every task assigned. Every reminder automated. Every completion logged. Nothing forgotten. Nothing assumed. Nothing missed.
Task management by the numbers.
Visibility across every case and team member
Tasks dropped — everything tracked and reminded
Accountability — every task has an owner
Tasks per case — no limits on any plan
Updates — no manual refresh or status checks
Audit trail on every task, every case
Included in Task Management.
Not a to-do list. A complete team accountability system.
Every task. Every deadline. Tracked.
Give your firm the accountability system it needs — so nothing is forgotten, nothing is assumed, and nothing falls through the cracks.
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